Welcome To GrayWorks Technologies

GrayWorks AI
Receptionist

Category

AI & Business Automation

Year

2025-Present

Role

Product Design & AI Development
GrayWorks AI Receptionist

Project Description

GrayWorks AI Receptionist is a GrayWorks product that gives any business a professional AI receptionist on its existing phone number — answering calls 24/7, booking and rescheduling appointments, and capturing messages through nights, weekends, and lunch rushes. It greets callers in the business's own brand voice, answers questions from a custom knowledge base, transfers the calls that need a human, and logs every call with full transcripts, recordings, and summaries. A matching website chatbot and bilingual English/Spanish support extend the same receptionist across every channel, so no lead ever goes to voicemail.

Key Deliverables

A 24/7 AI receptionist that answers, books, and documents every call so businesses never miss a lead.

Strategy

AI Voice & Call Automation

Design

Booking, Transcripts, Chatbot & Bilingual Support

Client

GrayWorks Services

Industry Solutions

Tailored AI receptionist experiences built for specific industries:

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The AI receptionist picks up on the first ring, day or night, greeting callers in your brand voice, answering questions from your knowledge base, and transferring the calls that need a human — so nights, weekends, and lunch rushes are always covered.

Checks real-time availability and books, reschedules, or cancels appointments directly, sending confirmations by text or email so your calendar stays full and up to date.

Every call is captured with full transcripts, recordings, and summaries, and an email alert is sent the moment a lead comes in — with urgent calls flagged and escalated to the right person immediately.

The same receptionist answers on your website as a chatbot and, on the Premier plan, handles support ticket intake and responds in English or Spanish depending on the caller.

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